Matching
Schemes of Assistance towards Development of Rural Book Deposit Centres and
Mobile Library Services.
Title and
Object
This
scheme envisage the setting up of book deposit centers and development of
mobile library services for the benefit of both urban and rural reading public.
District libraries and other selected libraries are to serve as the base
libraries from which books will be circulated to the book deposit centers or
book delivery stations. The object of the scheme is to take library services to
the disadvantaged sections of the people and to develop reading habit among the
people. This is a Matching Scheme.
This
scheme is known as “Matching Scheme of Assistance towards Development of Rural
Book Deposit Centres and Mobile Library Services”.
Types of
Institutions/Organisations Eligible for Assistance
1.
Assistance
under the scheme may be given from the Matching Fund to Government libraries,
aided libraries and registered voluntary organizations conducting or planning
to conduct mobile library services.
2.
In
order to be eligible for financial assistance under the scheme a non-Government
institution should be a registered society/trust with the following
characteristics.
(i)
It
should have the necessary facilities, resources, personnel etc. to initiate the
project/proposal for which the grant is
required.
(ii)
Its
working should have been reported as satisfactory by the State Government /
U.T. Administration and/or State Library Association.
(iii)
It
is not run for profit to any individual or a body of individuals.
(iv)
The
library should be open to all without discrimination.
Scope of
Assistance
3.
Assistance
under the scheme may be given for :
(i)
Bicycles,
rickshaw vans or other inexpensive vehicles;
(ii)
Trunks,
books containers or any other storage-cum-carriage equipment;
(iii)
Bags;
(iv)
Books
and other reading and visual materials for circulation;
(v)
Loudspeaker,
microphone or any publicizing
instrument; and
(vi)
Racks/Almirah
for base library.
Extent of
Assistance
4.
Assistance
will be given for purchase of items
mentioned at clause 3 subject to a maximum amount of Rs.50,000/-
Procedure
of Submission of Applications
5.
Applications
will be received only through the Convener of State Library Committee/State
Library Planning Committee and with its
recommendations.
6.
Applications
in the prescribed form complete in all respect together with relevant documents
should be submitted to the Convener of State Library Committee/State Library
Planning Committee.
7.
The
State Government/U.T. Administration or the State Library Committee/State
Library Planning Committee will
scrutinize the application and will forward it with such recommendation as they
may deem fit, in the prescribed form.
8.
Each
application should be accompanied by the following documents/ information.
(i)
In
case of Government Department/Institution/Organisation, the designation of Head
of the Department/ Head of Office sponsoring the project.
(ii)
In
case of a non-Government Institution/Library Association, Constitution of
the organization/Memorandum of Association, copy of the latest available annual
report, audited annual accounts and Society Registration Certificate.
(iii)
A
detailed description of the project for which assistance is requested alongwith
its duration and qualification and experience of the staff to be employed.
(iv)
Financial
statement of the project giving item-wise details of expenditure.
(v)
Information
relating to the grants received, promised or the requests thereof made, if any,
to other bodies.
Conditions
for Assistance
9.
Once
the project/proposal and estimates have been approved and grant assessed on the
basis of these estimates they shall not be modified by the organization without
prior approval of the RRRLF.
10.
Every
article purchased with the assistance from the RRRLF should bear the
inscription “Purchased with the assistance from Raja Rammohun Roy Library
Foundation.”
11.
The
institution/organization shall maintain a record of all assets created wholly
or substantially out of the RRRLF’s assistance. The asset so created shall not
be disposed of without the prior approval of the RRRLF. Should the library
cease to exist at any time, the properties acquired with this assistance shall
be vested with the RRRLF.
12.
The
grant will be released in favour of grantee institution.
13.
The
project is subject to inspection of the RRRLF or the State Government/U.T. Administration.
14.
The
RRRLF/Government have the right to stop payment of assistance and to recover
the earlier grant when the sanctioned money is not utilized for approved
purposes.
15.
The
grant is required to be utilized within three months from the date of receipt
of the cheque.
16.
Expenditure
prior to receipt of the sanction order will not be computed towards utilization
of the grant.
17.
Decision
of the RRRLF in respect of approval of the project/proposal and the amount of
assistance shall be final and binding on the grantee institution in all cases.
Submission of Document after Utilisation of Grant.
18.
The
grantee institution/organization shall submit an annual report regarding the
working of the project to the RRRLF.
19.
In
case of non-Govt. organizations, the grantee institution shall submit to the
RRRLF utilization certificate in the prescribed format duly signed by the
authority of the institution and countersigned by Chartered
Accountant/government Auditor alongwith copy of the purchase voucher together with
an audited statements of accounts within six months from the closing of the
financial year in which the grant was utilized.
In case of govt. organization, the
grantee organization shall submit to the RRRLF utilization certificate in the
prescribed format duly signed by Drawing and Disbursing Officer and
countersigned by the Head of the Office alongwith copy of the purchase voucher
together with the statement of expenditure duly signed by the Head of the
Office.
20.
In
case of failure to submit requisite documents in utilizing the grant within a
reasonable time without valid reason the grantee institution is liable to
refund the entire amount of the grant to the RRRLF.
APPLICATION FOR GRANT
UNDER THE MATCHING SCHEME OF ASSISTANCE TOWARDS DEVELOPMENT OF RURAL BOOK
DEPOSIT CENTRES AND MOBILE LIBRARY SERVICES
From :
(To be routed though the State Government/Union Territory
Administration)
To
The Director
Raja Rammohun Roy Library Foundation
Block-DD-34, Sector-I, Salt Lake
Kolkata – 700 064.
Subject: Assistance towards development of Rural Book
Deposit Centres & Mobile Library Services.
Sir,
I
submit herewith an application VIDE annexure-I
for a grant under the “Matching
scheme of Assistance towards Development of Rural Book Deposit Centers & Mobile
Library Services”. I certify that I have read the rules and regulations of the
scheme and I undertake to abide by them. On behalf of the management, I further
agree to the following conditions:
(a) All
the assets acquired wholly or substantially out of the RRRLF’s grant shall not
be encumbered or disposed of or utilized for purposes other than that for which
grant is given. Should the library cease to exist at any time, such properties
shall revert to the RRRLF.
(b) The accounts of the project shall be properly
and specifically reflected in the final accounts of the library. This shall
also be open to test check by the RRRLF or the State Government/U.T. Administration.
(c) The
organization undertakes to meet the balance of the estimated expenditure of the
scheme.
(d) The
present application form duly filled-in is enclosed together with the required
documents.
(e) In
case of failure to submit requisite documents in utilizing the grant within the
stipulated period, the institution is liable to refund the entire amount of the
grant.
Yours
faithfully,
Signature
of the applicant
with designation and office
seal
Place :
Date :
Annexure –
1
(All the
columns are to be filled up properly by the applicant in English or Hindi
(official language) in Capital letters)
|
1. A
|
Name of the institution /organization sponsoring the
project:
|
|
|
1. B
|
Postal address of the applicant :
i.
Name
of the Street/Row/Lane with
premises no. if any
ii.
Village/Town,
Via
iii.
Post
Office
iv.
District
v.
State
vi.
Name
of Nearest Railway Station
vii.
Pin
code No.
viii.
STD
Code No., Telephone No.
(Route direction to reach the organization to be
attached in separate sheet)
|
|
|
2.
|
Nature of the institution/organization
(Tick the appropriate)
|
Covt. / Aided / Private/Sponsored /Run by Local Body or
LLA or Notified Area Authority/Non-Government.
|
|
3.
|
If Government, give the name and address of Head of the
Department and Head of Office:
|
|
|
4.
|
If aided, mention the source of aid and amount of
recurring aid:
|
|
|
5.
|
If a society or a trust, mention the date of
registration :
(A copy of the Memorandum of Association / Constitution
with particulars of present members and a copy of the latest annual report,
latest audited accounts alongwith Xerox copy of Registration Certificate are
to be enclosed.)
|
|
|
6.
|
A description of the project:
(a) Objective:
(b) Number of service points to be
covered:
(c) Number of approximate population to
be covered:
(d) Number of Book Deposit Centres with
their address
(e) Name and address of the Central
Library from where the mobiles will function or from where the book deposit
centers are to be controlled:
(f) Staffing pattern for the project:
(g) Whether free service will be
rendered:
(In
case of charging of fee, the amount per person per year should be mentioned)
|
|
|
7.
|
Audited statement of Accounts including Receipt and
Payments Account, Income and Expenditure Account and Balance Sheet of last
preceding year of the organization in case of aided and private organization
be attached:
|
|
|
8.
|
Estimates of expenditures of the project of Rs.50,000/-
(give item wise details of expenditure)
Vehicle:
Storage-cum-Carriage equipment:
Bags:
Books/Periodicals:
Rack/Almirah
Publishing instruments:
|
|
(Specification of storage-cum-carriage equipment and
others be attached)
|
9.
|
Whether
the institution/organization is in a position to meet the maintenance cost of
the project. If so mention the sources from which funds will be obtained.
|
|
|
10.
|
Whether
any financial grant is received from the RRRLF under this scheme. If yes,
give sanction letter No. & date:
|
Yes /
No.
|
List of Enclosures
:
(i)
Constitution/Memorandum of Association
of the organization
(ii)
Copy of the Society Registration
Certificate
(iii)
Latest available Annual Report
(iv)
Latest available Audited Accounts
(v)
Item-wise details of estimated
expenditure
(vi)
Detail description of the project with
justification.
11. Declaration
On behalf of the institution/organization I solemnly
declare that the particulars furnished above are true. I certify that I have
read the rules and regulations of the scheme and I undertake to abide by them.
The cheque may be down in favour of
___________________________________________________________________
Place: Signature
of the applicant
with designation and office seal
Date:
12. Recommendation
This is
to certify that the project is useful for improvement of library services in
the State/U.T. and deserves assistance from
the RRRLF. The amount of assistance recommended is Rs. ……….. (Rupees
……………………………………………………..) only from the matching fund which have been approved in
State Library Committee /State Library Planning Committee Meeting held on …………………… .
Place: Signature
…………………………….
Name
and designation of the
Date: Convener, SLC/SLPC
Office
Seal.
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