Matching Scheme of Assistance towards Organisation of
Seminars, Workshops, Training Courses (Orientation /Refresher), Book
Exhibitions and Library Awareness Programmes
Title and Object
The
RRRLF has recognized the fact that the content and quality of library service
need regular evaluation and improvement with the changing needs of the society.
To cater to this requirement the RRRLF has adopted this scheme. This is a Matching Scheme.
This
scheme is known as “Matching Scheme of Assistance towards Organisation of
Seminars, Workshops, Training Courses (Orientation/Refresher) Book Exhibitions
and Library Awareness Programmes”.
Types of Institutions/Organisations
Eligible for Assistance
1.
Financial
assistance under this scheme will be
given from the Matching Fund to the State Government/U.T. Administration
Department/Directorate in-charge of library services, the State Central
Library, the State Library Associations and the institutions imparting training
in library and information science.
2.
In
order to be eligible for financial assistance under the scheme a non-Government
institution should be a registered society/trust with the following
characteristics :
(i)
It
should have the necessary facilities, resources, personnel and experience to
initiate the project/proposal for which the grant is required.
(ii)
Its
working should have been found satisfactory by the State Government/ U.T.
Administration.
(iii)
It
is not run for profit to any individual or a body of individuals.
(iv)
The
library should be open to all without discrimination.
Scope of Assistance
3. Assistance
under the scheme will be given for :
(i)
Holding
of State level seminars and workshops;
(ii)
Running
of training courses (orientation/refresher courses of ad-hoc nature);
(iii)
Organisation
of book exhibitions and
(iv)
Organisation
of Awareness Programmes
(v)
Printing
of Brochure, Publicity Folder and production of awareness building material for
supply to libraries as per recommendation of respective SLC.
Normally no assistance will be given if the project for
which the grant applied for is covered under any scheme of the Central
Government or State Government/ Union Territory Administration.
-2-
4.
Financial
assistance will be given to a maximum amount of Rs.2.00 lakh on the approved estimated expenditure for State
level seminer, workshop and awareness building programme. In case of District /
Sub-divisional level training course, Book fair and awareness building
programme the maximum extent of
assistance will be limited to Rs.1,00,000/- only. Expenditure exceeding the
prescribed limit of Rs. 2.00 lakh or
Rs.1,00,000/-, whichever the case may be, shall be borne by the organization.
Procedure of Submission of
Applications
5.
Applications
will be received only through the Convener of State Library Committee/State
Library Planning Committee and with its
recommendations.
6.
Applications
in the prescribed form complete in all respect together with relevant documents
should be submitted to the Convener of State Library Committee/State Library
Planning Committee.
7.
The
State Government/U.T. Administration or the State Library Committee/State
Library Planning Committee will scrutinize the application and will forward
it with such recommendation as they may deem fit, in the prescribed form.
8.
Each
application should be accompanied by the following documents/information and
should reach the RRRLF two months before the programme takes place.
(i)
In
case of Government Department/Institution, Autonomous Organisation, the
designation of Head of the Department/Head of Office sponsoring the project/proposal
;
(ii)
In
case of a non-Government Institution/Library Association, Constitution of
the organization/Memorandum of Association, copy of the latest available annual
report, audited annual accounts and Society Registration Certificate;
(iii)
A
detailed description of the project/proposal
for which assistance is requested alongwith its duration, time, venue,
names of resource persons and the theme of the seminar;
(iv)
Financial
statement of the project/proposal giving
item-wise details of expenditure and the sources from which counterpart funds
will be obtained;
(v)
Information
relating to the grants received, promised or the requests thereof made, if any,
to other bodies;
-3-
Conditions for Assistance
9.
The
grant will be released with the sanction of the project.
10. An institution/organization in receipt
of financial assistance shall be open to inspection by an officer deputed by
the RRRLF or the State Government/ U.T. Administration.
11. The accounts of the project shall be
maintained properly and separately and be submitted as and when required.
12. Once the project and estimates have
been approved and grant assessed on the basis of these estimates they shall not
be modified by the institution without prior approval of the RRRLF.
13. Expenditure prior to receipt of the
sanction order will not be computed
towards utilization of the grant.
14. The RRRLF reserves the right to depute
two representatives to attend the seminar/conference etc., as participants
without any registration fee.
15. If the RRRLF requires clarification on
any point not contained in the statements, the Institution/Organisation shall
furnish it within the time specified by the RRRLF failing which the application
will not be considered.
16. When the RRRLF/State Government/U.T.
Administration have reasons to believe
that the sanctioned money is not being utilized for approved purposes, the
payment of assistance shall be stopped and the earlier assistance shall be
recovered.
17. Decision of the RRRLF in respect of
approval of the project/proposal and the amount of assistance shall be final
and binding on the grantee institution in all cases.
Submission of Documents after
Utilisation of Grant
18. In case of non-Government organizations, the grantee organization/institution
shall submit to the RRRLF utilization certificate in the prescribed format duly
signed by the organization countersigned by Chartered Accountant/Government
Auditor together with an audited
statements of accounts of the grant within three months from the date of
completion of the project alongwith copies of papers submitted in the
seminar/workshop, two copies of publication, if any, and a report of the
project alongwith photograph of the event.
-4-
In case of Government
organization, the
grantee organization shall submit to the RRRLF utilization certificate in the
prescribed format and statement of expenditure duly signed by the Drawing and
Disbursing Officer and countersigned by the Head of the Office within three
months from the date of completion of the project alongwith copies of papers
submitted in the Seminar/Workshop, two copies of publication if any, and a
report of the project alongwith photograph of the event.
In case of failure to submit requisite documents in
utilizing the grant within the stipulated time without valid reason the grantee
institution is liable to refund the entire amount of the grant to the RRRLF.
APPLICATION
FOR GRANT UNDER THE MATCHING SCHEME OF ASSISTANCE TOWARDS ORGANISATION OF
SEMINARS, WORKSHOPS, TRAINING COURSES (ORIENTATION/REFRESHER), BOOK EXHIBITIONS
AND LIBRARY AWARENESS PROGRAMMES
From :
(To be
routed though the State Government/Union Territory Administration)
To
The Director
Raja
Rammohun Roy Library Foundation
Block-DD-34,
Sector-I, Salt Lake
Kolkata –
700 064.
Subject: Assistance towards organization of Seminars,
Workshops, Training Courses,
(Orientation/Refresher), Book Exhibitions and Library Awareness
Programmes
Sir,
I submit herewith an application
vide Annexure-I for a grant under the
scheme. “Matching scheme of Assistance towards organization of Seminars,
Workshops, Training Courses, (Orientation/Refresher), Book Exhibitions and Library Awareness
Programmes”. I certify that I have read the rules and regulations of the scheme
and I undertake to abide by them. On behalf of the management, I further agree
to the following conditions:
(a) All
the assets acquired wholly or substantially out of the RRRLF’s grant shall not
be encumbered or disposed of or utilized for purposes other than that for which
grant is given. Should the library cease to exist at any time, such properties
shall revert to the RRRLF.
(b) The
accounts of the project shall be properly and specifically reflected in the
final accounts of the library. This shall also be open to test check by the
RRRLF or the State Government/U.T.
Administration.
(c) The
organization undertakes to meet the balance of the estimated expenditure of the
scheme.
(d) The
present application form duly filled-in is enclosed together with the required
documents.
(e) In
case of failure to submit requisite documents in utilizing the grant within the
stipulated period, the institution is
liable to refund the entire amount of the grant to the RRRLF.
Yours
faithfully,
Place:
Date :
Signature
of the applicant
with his
designation and office seal
II
Annexure – 1
(All the columns are to be filled up properly by the
applicant in English or Hindi (official language) in Capital letters)
|
1. A
|
Name of the institution /organization sponsoring the
project:
|
|
|
1. B
|
Postal address of the applicant :
i.
Name
of the Street/Row/Lane with premises no. if any
ii.
Village/Town,
Via
iii.
Post
Office
iv.
District
v.
State
vi.
Name
of Nearest Railway Station
vii.
Pin
code No.
viii.
STD
Code No., Telephone No.
(Route direction to reach the organization to be
attached in separate sheet)
|
|
|
2.
|
Nature of the institution/organization
(Tick the appropriate)
|
Govt. / Aided / Sponsored/Run by Local Body or LLA or
Notified Area Authority/Non-Govt.
|
|
3.
|
If Government, give the name and address of Head of the
Department and Head of Office:
|
|
|
4.
|
If aided, mention the source of aid and amount of
recurring aid:
|
|
|
5.
|
If a society or a trust, mention the date of
registration :
(A copy of the Memorandum of Association / Constitution
with particulars of present members and a copy of the latest annual report,
latest audited accounts alongwith Photo copy of Registration Certificate are
to be enclosed.)
|
|
|
6.
|
Particulars for seminars, workshops, training courses
book exhibition and awareness programms
(i)
A
description of the project/proposal
(with the details of the place, time, subject, objectives, synopsis of
syllabus, number of books
III
to be displayed, as the case may be
and number of beneficiaries)
(ii)
Duration
of seminar/workshop/ training course/ book exhibition/awareness programmes
(Specific date(s) be mentioned)
(iii)
Name
and qualification of resource persons/guides/teachers;
(iv)
Number
of delegates/ participants:
(v)
Whether
T.A. D.A. will be paid, if so, to whom and for how many days and at what
rates:
|
|
|
7.
|
Estimates of expenditure of the project/proposal (give item-wise details of expenditure):
|
|
|
8.
|
Whether the institution/organization is in a position
to meet the balance amount of estimate in excess of financial limit of
assistance if the grant is sanctioned:
|
|
|
9.
|
Whether any grant is received from the RRRLF under this scheme. If yes, give sanction
letter No. & date:
|
Yes / No
|
List of Enclosures
:
(i)
Constitution/Memorandum
of Association of the organization
(ii)
Copy
of the Society Registration Certificate
(iii)
Latest
available Annual Report
(iv)
Latest
available Audited Accounts
(v)
Item-wise
details of estimated expenditure
(vi)
Detail
description of the project with justification.
IV
10. Declaration
On
behalf of the institution/organization I solemnly declare that the particulars
furnished above are true. I certify that I have read the rules and regulations
of the scheme and I undertake to abide by them. The cheque may be drawn in favour of
……………………………………………………………………………………………….
Place: Signature of the applicant
with
designation and
Date: office seal
11. Recommendation
This is
to certify that the project/proposal is
useful for improvement of library services in the State/U.T. and deserves
assistance from the RRRLF . The amount
of assistance recommended is Rs.……………(Rupees ……………………………………………………………) only from
the matching fund which have been approved in State Library Committee/State
Library Planning Committee Meeting held
on ……………. .
Place: Signature……………………..
Name
and designation of the
Date: Convener,
SLC/SLPC
Office Seal.
No comments:
Post a Comment